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30/03/15
Email archiving is rarely a subject that makes worldwide headline news. The controversy surrounding the way Hilary Clinton has been handling her professional email has done just that. It was revealed last month that Clinton had been sending and storing professional emails from a private server while serving her term as Secretary of State.

Compounding the error, she then deleted significant amounts of data from this private server, including pertinent government emails. State department emails should be preserved as they are subject to the Freedom Of Information Act (FOIA).The entire incident put the spotlight on poor email archiving practises.

There are lessons to be learnt from the story. In the 21st century it is not just government departments that are subject to regulation of email data. Most major industries now require companies to retain their email data for long periods of time. Trends suggest that regulation surrounding data retention is only going to increase. Strong email archiving infrastructure is, therefore, now more important than ever before and a fully compliant archiving system will allow legal defensibility.

So, what do we learn from this? Firstly, enterprises need to make sure they train staff in proper email management and have proper procedures in place. Organisations also have to make sure that their archiving is fully compliant with the industries regulatory needs. If they don’t, they can find themselves in the same hot water Mrs Clinton and the State Department currently find themselves in.